Stop re-keying payroll into QuickBooks.

PostBooks reads your payroll report, maps each line to your chart of accounts, and gives you a balanced journal entry ready to import. CSV and PDF in, IIF or QBO out. Or sync directly with QuickBooks Online and Xero.

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Three steps, every pay period

1
Upload
Drop in your payroll CSV or PDF. PostBooks parses it automatically -- no reformatting, no copy-paste.
2
Map
Match payroll line items to your chart of accounts. Save the mapping and reuse it next pay period.
3
Export or sync
Download a balanced journal entry as IIF or CSV, or push it directly to QuickBooks Online or Xero.

Who is this for?

Bookkeepers handling client payroll

You get payroll reports from Gusto, ADP, Paychex, or another provider. You need to turn those numbers into journal entries for each client's QuickBooks file. PostBooks does the conversion so you can close the books faster.

Small accounting firms

Your team processes payroll for dozens of clients every pay period. PostBooks lets each bookkeeper reuse saved mappings and export journal entries in the right format, cutting hours of manual data entry every month.

What are payroll journal entries?

A payroll journal entry is the accounting record that moves payroll costs from your payroll provider's report into your general ledger. It breaks down gross wages, employer taxes, employee withholdings, and net pay into debits and credits that keep your books balanced.

Most payroll providers (Gusto, ADP, Paychex, OnPay) give you a summary report after each pay run, but they do not give you a journal entry. Someone has to read that report and build the entry manually, account by account, making sure debits equal credits. That is the job PostBooks automates.

If you are a bookkeeper, you already know this is one of the most repetitive tasks in your workflow. Upload the report, and PostBooks gives you a balanced entry ready to import into QuickBooks Desktop, QuickBooks Online, or Xero.

Built for bookkeepers

Every feature exists because a bookkeeper asked for it. PostBooks handles the tedious part of payroll accounting so you can close the books faster.

CSV and PDF parsing
Upload reports from any payroll provider. PostBooks reads the columns and rows so you don't have to.
Reusable account mappings
Set up your mapping once. Apply it to every future upload from the same provider.
Auto-balanced journal entries
Debits always equal credits. PostBooks checks the math before you export.
IIF, QBO, and CSV export
Import directly into QuickBooks Desktop, QuickBooks Online, or any software that reads CSV.
QuickBooks Online and Xero integration
Connect your QBO or Xero account and push journal entries directly.
Team features
On the Firm plan, share mapping templates across your team and keep an audit trail.

14-day free trial. No credit card required.

Try Pro free for 14 days — unlimited uploads, PDF parsing, IIF + QBO export, and direct integrations with QuickBooks Online and Xero. Starter plans from $15/mo after your trial.

Start free trial See pricing