How to Import Payroll Journal Entries into QuickBooks Desktop

QuickBooks Desktop imports journal entries via IIF (Intuit Interchange Format) files. Creating a valid IIF file manually requires knowledge of the format and careful account mapping. PostBooks generates the IIF file for you from your payroll provider's CSV report.

How to import a journal entry into QuickBooks Desktop

  1. In QuickBooks Desktop, go to File > Utilities > Import > IIF Files.
  2. Select the IIF file PostBooks generated for you.
  3. QuickBooks Desktop imports the journal entry and assigns it to the correct accounts.

PostBooks generates valid IIF files from payroll reports for Gusto, ADP, Paychex, and other providers.

Connect your payroll provider to QuickBooks Desktop

ADP → QuickBooks Desktop Gusto → QuickBooks Desktop Heartland → QuickBooks Desktop OnPay → QuickBooks Desktop Patriot → QuickBooks Desktop Paychex → QuickBooks Desktop Paylocity → QuickBooks Desktop

Automate your QuickBooks Desktop payroll entries

Upload your payroll report, map your accounts once, and export a balanced journal entry — ready to import into QuickBooks Desktop.

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