How to Post Payroll Journal Entries in Xero

Xero supports manual journals for payroll, but creating them manually from a payroll report takes 30–60 minutes per pay run. PostBooks automates the workflow: upload your payroll CSV and PostBooks generates a Xero-compatible manual journal ready to import or post via the Xero API.

Xero payroll journal entry accounts

Xero uses account names (not codes) for journal entries. The standard payroll accounts in Xero are: Wages Expense (debit), Payroll Tax Expense (debit), PAYE Payable (credit), Wages Payable (credit). PostBooks maps your payroll provider's line items to these accounts automatically.

Connect your payroll provider to Xero

ADP → Xero Gusto → Xero OnPay → Xero Patriot → Xero Paychex → Xero Paycom → Xero Paylocity → Xero Rippling → Xero Square Payroll → Xero

Automate your Xero payroll entries

Upload your payroll report, map your accounts once, and export a balanced journal entry — ready to import into Xero.

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