Heartland Payroll to QuickBooks Desktop: IIF Journal Entry Guide
Heartland Payroll doesn't have a native journal entry integration with QuickBooks Desktop. QuickBooks Desktop requires IIF (Intuit Interchange Format) files for journal entry imports — a format that Heartland doesn't produce. Bookkeepers must enter the journal entry manually or find a conversion solution.
How PostBooks connects Heartland to QuickBooks Desktop
- Download your Heartland payroll report. Export the payroll summary or general ledger report from Heartland Payroll as a CSV file.
- Upload to PostBooks and map accounts. PostBooks maps Heartland line items to your QuickBooks Desktop chart of accounts. Configure the mapping once and PostBooks applies it every pay run.
- Export as IIF file. PostBooks generates a valid IIF file you can import directly into QuickBooks Desktop via File > Utilities > Import > IIF Files.
Frequently Asked Questions
- Heartland Payroll does not produce IIF files for QuickBooks Desktop. PostBooks converts your Heartland payroll CSV into a QB Desktop-compatible IIF journal entry file.
- Export your Heartland payroll summary as CSV, upload it to PostBooks, and PostBooks generates the IIF file ready for import into QuickBooks Desktop via File > Utilities > Import > IIF Files.
Stop entering Heartland payroll manually
PostBooks converts your Heartland reports into balanced journal entries ready to import into QuickBooks Desktop — in under 60 seconds.
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