Paylocity Payroll to QuickBooks Desktop: IIF Journal Entry Guide
Paylocity doesn't have a native journal entry integration with QuickBooks Desktop. QuickBooks Desktop uses a proprietary IIF (Intuit Interchange Format) file for journal entry imports — and Paylocity doesn't produce this format. Bookkeepers must either enter the journal entry manually or convert the Paylocity report themselves.
How PostBooks connects Paylocity to QuickBooks Desktop
- Download your Paylocity payroll report. Export the payroll summary or journal entry report from Paylocity as a CSV file.
- Upload to PostBooks and map accounts. PostBooks maps Paylocity line items to your QuickBooks Desktop chart of accounts. You configure the mapping once and PostBooks applies it every pay run.
- Export as IIF file. PostBooks generates a valid IIF file you can import directly into QuickBooks Desktop via File > Utilities > Import > IIF Files.
Frequently Asked Questions
- Paylocity does not produce IIF files for QuickBooks Desktop. PostBooks converts your Paylocity payroll CSV into a QB Desktop-compatible IIF journal entry file.
- Export your Paylocity payroll summary as CSV, upload it to PostBooks, and PostBooks generates the IIF file ready for import into QuickBooks Desktop via File > Utilities > Import > IIF Files.
Stop entering Paylocity payroll manually
PostBooks converts your Paylocity reports into balanced journal entries ready to import into QuickBooks Desktop — in under 60 seconds.
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