Paylocity Payroll to QuickBooks Online: Automated Journal Entry Guide
Paylocity doesn't have a native journal entry integration with QuickBooks Online. After each pay run, bookkeepers must manually pull the payroll summary, translate each line item to the correct QBO account, and create a balanced journal entry by hand — a process that can take 30–45 minutes per client per pay period.
How PostBooks connects Paylocity to QuickBooks Online
- Download your Paylocity payroll report. From Paylocity, export the payroll summary or journal entry report as a CSV.
- Upload to PostBooks and map your accounts. PostBooks parses the Paylocity CSV and maps each line item to your QuickBooks Online chart of accounts. You set the mapping once and PostBooks remembers it for every future pay run.
- Export or sync to QuickBooks Online. PostBooks generates a balanced journal entry file ready for QBO import, or syncs directly via the QBO API.
Frequently Asked Questions
- Paylocity does not have a native QuickBooks Online journal entry integration. PostBooks bridges the gap: upload your Paylocity payroll report and PostBooks generates a balanced QBO-ready journal entry automatically.
- Export the Paylocity payroll summary as CSV, upload it to PostBooks, and PostBooks generates the balanced journal entry you can import directly into QuickBooks Online or post via the QBO API.
Stop entering Paylocity payroll manually
PostBooks converts your Paylocity reports into balanced journal entries ready to import into QuickBooks Online — in under 60 seconds.
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