Paylocity Payroll to Xero: Automated Journal Entry Guide
Paylocity doesn't have a native journal entry integration with Xero. Bookkeepers using Paylocity for payroll and Xero for accounting must manually create a manual journal after each pay run — translating gross wages, withholdings, and employer taxes from the payroll report into Xero's manual journal interface.
How PostBooks connects Paylocity to Xero
- Download your Paylocity payroll report. Export the payroll summary or journal entry report from Paylocity as a CSV file.
- Upload to PostBooks and map to Xero accounts. PostBooks parses the Paylocity CSV and maps each line to your Xero chart of accounts. Common mappings include Gross Wages → Wages Expense and Net Pay → Wages Payable.
- Export or sync to Xero. PostBooks generates a Xero-compatible manual journal, or syncs directly via the Xero API.
Frequently Asked Questions
- Paylocity does not have a native Xero journal entry integration. PostBooks automates the workflow: upload your Paylocity payroll report and get a balanced Xero manual journal ready to post.
- In Xero, you can create a manual journal under Accounting > Manual Journals. PostBooks automates this: upload your Paylocity CSV and PostBooks generates the balanced manual journal ready to import or post via the Xero API.
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